Car Mileage Scheme

  • Section:  3
  • Source:   Cabinet - 17th February 2011
  • Issue Date:  February 2011
  • Amended:    November 2016, April 2023

Introduction

Sefton Council will reimburse employees for business mileage carried out in personal vehicles.

The scheme applies to all Council employees however does not apply to teachers and other school based staff.


If it is a requirement of the job for you to travel to perform your duties you may use your own vehicle provided that you have a full driving licence and business insurance.  You will be reimbursed at the local car mileage rates (see below).  If you are unable to use your own vehicle or do not wish to do so, then the alternatives available to you will be:

  • Public transport. You will be reimbursed with the actual cost incurred
  • A pool car, providing this resource is available to your team/service area

Health and Safety law requires employers to ensure so far as reasonably practicable the health, safety and welfare of all employees and to safeguard others who may be put at risk from their work activities.  This includes when they are undertaking work-related driving activities.

Therefore, the Council require that all Managers check, both prior to the initial use and then once per year, in April, that both the driver and the car are legal.  See Managers' checklist and Driver's/Manager's declaration. 

NB. The Gov.UK website enables online checks to be carried out on vehicles.

Whatever means of transport you choose to use, journeys must be planned in order to achieve them in a timely and efficient manner, given the performance of your duties and the resources of the Council.

Full details of the scheme can be found in the Vehicle Mileage Guidelines below.

The Council has a local agreement concerning vehicle mileage rates which was approved by Cabinet on 17th February 2011. The rates are effective from 1st April 2011 and will rise in accordance with any increase in HMRC rates.

Car mileage rates are as follows:-

First 10,000 business miles = 45p per mile

Over 10,000 business miles = 25p per mile

Motorcycle mileage allowance = 24p per mile 

Vehicle Mileage Claim Form (word 71KB)
Vehicle Mileage Home to Base Claim Form (excel 77KB)
Vehicle Mileage Guidelines (word 289KB)

Last Updated on Tuesday, February 3, 2026

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